Senior Admin Executive

About the Company

Smart Agro by Eterno Housing Pvt. Ltd is an agro-realty company headquartered in

Bengaluru, India. We combine the strength of agro-realty with high-value timber production

to deliver maximum returns for our investors while maintaining ecological integrity. With

multiple projects and a growing operational scale, our head office requires a strong

administrative backbone to ensure smooth day-to-day functioning.

Position: Admin Executive – Head Office

The Admin Executive will be responsible for coordinating and managing administrative

operations at the head office. This role includes office management, vendor coordination,

visitor handling, procurement of office supplies, and ensuring efficient internal support for

sales, pre-sales, and management teams. The ideal candidate must be proactive, well

organized, and capable of independently managing admin workflows.

ROLES & RESPONSIBILITIES:

1. Office Administration & Coordination

 Oversee day-to-day administrative operations of the head office.

 Maintain office cleanliness, availability of utilities, and functioning of all office

facilities.

 Coordinate with housekeeping, security, and maintenance staff.

 Manage office documentation, filing, and administrative records.

2. Client/Visitor Management

 Coordinate and track client visits as per schedules provided by Sales and Pre-Sales

teams.

 Ensure meeting rooms are prepared and hospitality arrangements are made.

 Greet and guide visitors, maintaining a professional front-desk experience.

 Maintain a visitor log and share updates with management.

3. Procurement & Office Supplies Management

 Identify office requirements for groceries, stationery, housekeeping items, and

operational supplies.

 Perform price comparisons with multiple vendors for cost-effective purchasing.

 Raise purchase requests, obtain quotations, and negotiate cost and quality.

 Maintain stock inventory and place orders proactively before shortages occur.4. Vendor Management

 Coordinate with vendors including electricians, plumbers, IT support, and

maintenance personnel.

 Ensure timely repair, service, and maintenance of office equipment.

 Verify vendor invoices and submit them for approvals and payment processing.

 Build a reliable vendor database for all office-related services.

5. Support to Management & Internal Teams

 Support MD/HR with administrative tasks, scheduling, and documentation.

 Assist Sales/Pre-Sales teams by coordinating client-related activities and logistics.

 Ensure smooth internal communication and operational support across departments.

6. Invoicing, Documentation & Reporting

 Collect, verify, and submit purchase invoices to the accounts department.

 Maintain records of purchases, negotiations, and approvals.

 Prepare weekly admin reports on purchases, expenses, vendor activities, and office

requirements.

 Ensure compliance with company policies during procurement and expense handling.

7. Transportation & Mobility (If Applicable)

 Ability to drive two-wheeler/four-wheeler for urgent procurement or office-related

tasks.

 Manage courier services, document collection, and field visits when required.

DESIRED CANDIDATE PROFILE:

 Education: Any graduate (Admin/Management background preferred).

 Experience: Minimum 2 years of experience in office administration, procurement,

vendor management, or similar roles.

 Skills Required:

o Strong negotiation and purchasing skills.

o Knowledge of vendor handling—especially electricians and basic technical

service vendors.

o Good observation, planning, and follow-up skills.

o Proficiency in MS Office (Excel, Word), email communication, and basic

documentation.

o Excellent communication, interpersonal, and organisational skills.

o Ability to multitask and handle responsibilities independently.

o

 Other Requirements:

o Driving skills (2-wheeler mandatory; 4-wheeler preferred).

o Positive attitude, high reliability, and strong work ethics.