Secretary / Executive Assistant

We are looking for an organised, proactive, and dependable assistant to support the business owner in daily operations. The role involves managing schedules, coordinating with customers and staff, maintaining records, and following up on pending work across our businesses.

Key Responsibilities

• Manage appointments, meetings, reminders, and the director’s daily task list.
• Handle business calls, emails, and WhatsApp enquiries professionally.
• Coordinate with customers, vendors, technicians, and internal teams.
• Follow up on quotations, orders, service requests, payments, and pending documents.
• Maintain Excel or CRM records of enquiries, work progress, invoices, and collections.
• Prepare routine emails, letters, quotations, reports, and meeting notes.
• Organise company documents, tender files, agreements, and customer records.
• Track assigned tasks and provide a concise daily update on completed work, pending items, and matters requiring attention.
• Arrange travel and site visits when required.
• Handle confidential business and personal information responsibly.

Qualifications and Skills

• Graduate in any discipline.
• Prior experience in administration, business coordination, customer service, or an assistant role preferred.
• Good communication skills in English and Kannada; Hindi is an advantage.
• Working knowledge of MS Excel, Word, email, and WhatsApp Business.
• Strong organisation, follow-up, and time-management skills.
• Ability to manage multiple tasks, maintain accurate records, and work independently.
• Professional conduct, discretion, and a willingness to learn.

Ideal Candidate

Someone who takes ownership of assigned work, follows up consistently, communicates clearly, and keeps the business owner informed without needing repeated reminders.