Project Manager

PROJECT MANAGER – PROJECTS & FACILITIESCompany: Tribal Brew Daily

Department: Projects & Operations

Location: Bengaluru

Experience: 4–7 years

Employment Type: Full-Time

About Tribal Brew DailyTribal Brew Daily is building India’s Daily Coffee Kitchen — a neighbourhood-focused coffee and food brand designed around the everyday lifestyle of ambitious India.

As we scale from 10 to 100, we are looking for a hands-on Project Manager – Projects & Facilities who can take complete ownership of projects from the initial planning stage through execution, setup, opening, and post-opening support.

Role OverviewThe Project Manager will be responsible for managing all projects end-to-end, ensuring that every project is completed within the approved timeline, budget, quality standards, and operational requirements.

The role will also oversee facility-related issues across all Tribal Brew Daily outlets, ensuring that maintenance, repairs, vendors, infrastructure, equipment, and facility concerns are addressed quickly and effectively.

This is a highly execution-oriented role requiring strong coordination, problem-solving, vendor management, site supervision, and ownership.

• Key Responsibilities1. End-to-End Project ManagementTake complete ownership of new outlet and other company projects from initiation to completion and handover.
• Understand project requirements, scope, timelines, budgets, and deliverables.
• Prepare project plans, execution schedules, task lists, and timelines.
• Coordinate with management, Operations, Kitchen, Procurement, Marketing, Finance, and external vendors.
• Ensure projects remain on schedule and identify potential delays proactively.
• Conduct regular site visits and monitor project progress.
• Ensure proper handover of completed projects to the Operations team.
• 2. New Outlet Setup & OpeningManage the complete setup process for new outlets.
• Coordinate civil work, electrical work, plumbing, carpentry, painting, interiors, signage, kitchen setup, equipment installation, furniture, and other infrastructure requirements.
• Coordinate with contractors, architects, fabricators, suppliers, technicians, and other vendors.
• Track all outlet setup requirements through checklists and timelines.
• Ensure the outlet is fully operational and opening-ready before handover.
• Coordinate snag identification and closure before project completion.
• Maintain proper project documentation, quotations, approvals, invoices, warranties, and handover records.
• 3. Budget & Cost ControlPrepare project cost estimates and track approved budgets.
• Obtain and compare vendor quotations.
• Coordinate with Procurement and Finance for purchase and payment processes.
• Monitor project expenses and prevent unnecessary cost overruns.
• Escalate any significant variation in project cost or scope to management before execution.
• 4. Facility Management – All OutletsTake ownership of facility-related issues across all Tribal Brew Daily outlets.
• Monitor and coordinate repairs related to:
• 
  
• Electrical systems
• Plumbing
• Air conditioning
• Water supply
• Civil work
• Carpentry
• Furniture and fixtures
• Kitchen infrastructure
• Signage
• Lighting
• Internet/network-related infrastructure coordination
• Other outlet infrastructure requirements
• Establish a system for reporting, tracking, assigning, and closing facility complaints.
• Ensure urgent facility issues are attended to immediately to minimise business disruption.
• Conduct periodic outlet inspections to identify potential issues before they become major problems.
• Maintain a preventive maintenance schedule for critical infrastructure and equipment.
• 5. Vendor & Contractor ManagementIdentify and coordinate with reliable contractors, technicians, fabricators, and service vendors.
• Negotiate quotations and ensure competitive pricing.
• Monitor vendor work quality and timelines.
• Ensure vendors follow agreed specifications and safety standards.
• Maintain a vendor database and performance records.
• Ensure proper closure of work before processing final payments.
• 6. Quality, Safety & ComplianceEnsure all project work meets company quality standards.
• Monitor site safety during construction, installation, and maintenance activities.
• Ensure outlets are safe, functional, clean, and ready before opening.
• Identify infrastructure risks and immediately escalate critical safety concerns.
• Ensure proper documentation and handover of completed work.
• 7. Post-Opening SupportMonitor newly opened outlets during the initial period of operation.
• Coordinate resolution of infrastructure and facility issues after opening.
• Track recurring problems and identify permanent solutions rather than repeatedly arranging temporary repairs.
• Work closely with Operations to ensure minimal disruption to outlet operations.
• Key Deliverables / KPIs100% project completion within approved timelines
• Projects completed within approved budgets
• New outlets handed over fully operational and opening-ready
• Timely closure of outlet facility complaints
• Reduction in recurring maintenance issues
• Vendor performance and cost efficiency
• Quality of project execution
• Preventive maintenance compliance across outlets
• Proper project documentation and handover
• Minimal operational downtime due to facility issues

Ideal CandidateWe are looking for someone who is:

• Highly hands-on and execution-oriented
• Strong at planning and project coordination
• Comfortable travelling between multiple outlet locations
• Good at managing contractors and vendors
• Strong in negotiation and cost control
• Excellent at troubleshooting and problem-solving
• Able to handle multiple projects simultaneously
• Comfortable working in a fast-paced and growing F&B/QSR environment
• Proactive rather than waiting for problems to escalate
• Strong in communication and follow-ups
• Willing to take complete ownership from “project start” to “project handover.”
• Qualification & ExperienceBachelor's degree/Diploma in Civil Engineering, Construction Management, Project Management, Facilities Management, Architecture, or a related field preferred.
• 4–7 years of relevant experience in project management, facility management, construction, retail, QSR, F&B, hospitality, or similar industries.
• Experience in new outlet/store setup and fit-outs will be strongly preferred.
• Experience managing multiple sites/outlets is an advantage.
• Working knowledge of project planning, BOQ, vendor management, costing, and site execution.
• Proficiency in Excel/Google Sheets and project tracking tools.

Why Join Tribal Brew Daily?You will play a critical role in building the physical foundation of one of India's emerging daily lifestyle brands.

As we move from 10 to 100, you will have the opportunity to directly contribute to new outlet launches, infrastructure development, operational efficiency, and the scaling of Tribal Brew Daily across India.

If you are someone who believes in taking ownership, solving problems on the ground, and getting projects across the finish line — we want to hear from you.