HR Executive

Job description:

HR Executive – Roles, Responsibilities & Expected Outcomes

Freshers are welcome to apply.

1. Recruitment & Onboarding

• Draft and post job descriptions as provided by management.
• Screen CVs, shortlist suitable candidates, schedule interviews, and coordinate with candidates throughout the recruitment process.
• Prepare offer letters and appointment letters.
• Collect joining documents and maintain complete employee records.
• Ensure that the joining checklist is completed for every new employee.
• Ensure a smooth, organized, and well-documented onboarding process.

2. Employee Database & Records Management

• Maintain an updated Employee Master Sheet containing employee details such as name, designation, joining date, salary, contact information, and other relevant information.
• Maintain and organize all employee records in digital format.
• Ensure employee information is accurate, up to date, and easily accessible to authorized personnel.
• Maintain strict confidentiality of employee information and records.

3. Attendance & Discipline Management

• Regularly monitor the company's inbuilt attendance management software.
• Generate attendance and punctuality reports from the system.
• Identify and report absenteeism, late arrivals, overtime, and other attendance-related irregularities to management.
• Follow up with employees regarding attendance and discipline-related issues whenever required.
• Maintain proper documentation of attendance-related concerns and actions taken.

4. Performance Management & Reporting

• Support management in developing and maintaining a Key Performance Indicator (KPI) Tracker for different departments.
• Coordinate with team leaders to collect employee and departmental performance updates.
• Maintain records of KPIs, performance progress, and departmental achievements.
• Prepare a Monthly HR Report covering recruitment, attendance, discipline, performance updates, and employee feedback.
• Highlight important HR trends, concerns, and areas for improvement to management.

5. HR Policies & Employee Engagement

• Draft basic HR policies, including:
• Leave Policy
• Code of Conduct
• Reimbursement Policy
• Assist management in implementing and communicating HR policies across the organization.
• Organize employee engagement activities such as birthday celebrations, festivals, team activities, and employee surveys.
• Collect employee feedback and recommend improvements to enhance employee satisfaction and workplace culture.
• Assist in preparing and maintaining an employee Training Calendar.
• Coordinate training activities to support employee development and improve workplace efficiency.

6. Work Rhythm & Reporting

Weekly Responsibilities

• Share HR updates, recruitment progress, attendance highlights, and important employee-related matters with management.
• Highlight pending HR activities and issues requiring management attention.
• Follow up on ongoing recruitment, onboarding, and employee documentation task.

Monthly Responsibilities

• Submit a consolidated Monthly HR Report covering:
• Recruitment status and hiring updates
• Employee joining and onboarding status
• Attendance, punctuality, absenteeism, and overtime summary
• Departmental KPI and performance updates
• Employee discipline-related matters
• Employee engagement activities and feedback
• Training activities and upcoming HR initiatives
• Update the Employee Master Sheet and ensure all HR records are current.

Education:

• Bachelor's (Preferred)

Location:

• Jayanagar, Bengaluru, Karnataka (Preferred)

Work Location: In person