Accounts and Finance Executive

Role Purpose

To independently manage day-to-day accounting, financial reporting, taxation, statutory compliance, cash flow, vendor and customer accounts, and finance coordination across The Kitchen Affairs’ catering operations and sites. The role requires strong ownership, accuracy, confidentiality, and timely reporting.

Key Responsibilities

·  Accounting & Books: Maintain accurate books of accounts; record sales, purchases, receipts, payments, journals, and adjustments; perform ledger scrutiny and month-end/year-end closing.

·  GST & Taxation: Prepare and review GST workings and reconciliations, support timely GSTR-1 and GSTR-3B filing, reconcile input tax credit with purchase records/2B, coordinate TDS deductions, payments, returns and certificates, and support income-tax compliance with consultants.

·  Accounts Payable & Receivable: Verify vendor invoices, purchase orders, delivery/receipt records and approvals; process payments as per terms; track customer/client invoices, collections, outstanding balances, and ageing.

·  Banking & Cash Flow: Perform bank and cash reconciliations, monitor daily funds, prepare payment plans and cash-flow forecasts, and maintain records for petty cash and advances.

·  Food Catering Operations: Review site-wise food, raw-material, labour, transport and operating expenses; verify bills and supporting documents; track budgets, food-cost trends, wastage and cost variances; coordinate with Operations, Purchase, Stores and Site Managers.

·  Payroll & Statutory Coordination: Coordinate payroll accounting, salary provisions, reimbursements, advances and deductions; support PF, ESI, professional tax and other applicable compliance with HR/payroll teams and advisors.

·  Inventory & Cost Control: Reconcile purchase and stock records with Stores; review stock adjustments, consumption, wastage and variances; help maintain controls over inventory and site expenses.

·  MIS & Reporting: Prepare monthly profit and loss, balance sheet schedules, trial balance, site-wise profitability, expense reports, budget-versus-actual analysis, receivables/payables ageing and management dashboards.

·  Audit & Internal Controls: Prepare documents for statutory, tax and internal audits; maintain vouchers and supporting records; identify discrepancies, strengthen approval controls, and follow up on audit observations.

·  Systems & Team Coordination: Use Tally/ERP and MS Excel effectively; maintain organised digital and physical records; guide accounts staff where applicable; coordinate with management, clients, vendors, auditors and consultants.

Required Qualifications & Experience

·  B.Com, M.Com, MBA (Finance), or equivalent qualification.

·  Typically 5–8 years of relevant accounting experience, including hands-on ownership of GST, TDS, reconciliations and monthly closing; catering, hospitality, food services or multi-site operations experience preferred.

·  Practical knowledge of Tally ERP/TallyPrime, GST portal, TDS processes and advanced MS Excel.

·  Ability to manage work independently, meet statutory deadlines, investigate discrepancies and communicate clearly with non-finance teams.

Key Skills

·  Financial accounting, taxation and statutory compliance.

·  Strong reconciliation, analytical, problem-solving and cost-control skills.

·  High attention to detail, integrity, confidentiality and deadline management.

·  Clear communication, ownership, teamwork and stakeholder coordination.