Mechanical, Electrical, And Plumbing (MEP)

Assistant Manager – Admin (MEP Background Preferred)

Administration & Facility Management

• Manage day-to-day administrative operations across corporate office and branch locations.

• Ensure smooth functioning of office infrastructure, utilities, and facilities.

• Maintain office assets, furniture, equipment, and infrastructure.

• Implement administrative SOPs and ensure compliance across locations.

MEP (Mechanical, Electrical & Plumbing) Management

• Oversee maintenance of electrical, HVAC, plumbing, fire safety, DG sets, UPS, and other MEP systems.

• Coordinate preventive and breakdown maintenance to minimize downtime.

• Ensure all MEP systems comply with statutory and safety standards.

• Coordinate with external vendors for repairs, servicing, and AMC activities.

Branch Setup & Expansion

• Coordinate new branch setup activities including civil, electrical, networking, furniture, and branding.

• Monitor project timelines and ensure branches are operational as per schedule.

• Coordinate with internal stakeholders and vendors for smooth execution.

Vendor Management

• Identify, evaluate, and onboard vendors.

• Negotiate pricing, contracts, and service agreements.

• Monitor vendor performance and service quality.

• Ensure timely renewal of AMC and service contracts.

Procurement & Inventory Management

• Manage procurement of office supplies, electrical items, furniture, fixtures, and facility related materials.

• Maintain inventory records and stock levels.

• Optimize procurement costs while maintaining quality standards.

Budget & Cost Control

• Prepare and monitor administrative budgets.

• Track facility expenses and identify cost-saving opportunities.

• Verify vendor invoices and coordinate with Finance for payments.

Compliance & Safety

• Ensure compliance with statutory requirements related to facilities.

• Conduct regular safety inspections.

• Ensure fire safety equipment is functional and certifications are updated.

• Coordinate audits related to administration and facilities.

Asset Management

• Maintain asset register for all branches.

• Track asset allocation, movement, repairs, and disposal.

• Conduct periodic physical asset verification.

Housekeeping & Security

• Supervise housekeeping and security personnel.

• Ensure office cleanliness, hygiene, and security standards.

• Resolve facility-related complaints promptly.

Team Coordination

• Lead and guide the administration team.

• Allocate responsibilities and monitor performance.

• Coordinate with HR, IT, Finance, Projects, and Operations departments.

Documentation & Reporting

• Prepare MIS reports on administration, maintenance, and project status.

• Maintain records of AMC, service reports, vendor contracts, and compliance documents.

• Present monthly reports to senior management.

Required Skills

• Facility Management

• MEP Operations & Maintenance

• Vendor Management

• Procurement & Purchase Management

• Branch Setup & Expansion

• Project Coordination

• Budgeting & Cost Control

• Inventory & Asset Management

• AMC Management

• Electrical & Civil Maintenance

• HVAC Systems

• Fire & Safety Compliance

• Contract Management

• MIS Reporting

• Team Leadership

• Problem Solving

• Negotiation Skills

• Time Management

• Microsoft Excel & ERP Systems

Preferred Qualifications

• Bachelor's Degree in Mechanical, Electrical, Civil Engineering, or Facilities Management.

• MBA/PGDM is an added advantage.

• 5–8 years of experience in Administration & Facility Management.

• Experience managing multi-location offices/retail branches.

• MEP project and maintenance experience is highly preferred.

• Knowledge of statutory compliance, fire safety, and facility audits.

• Proficiency in MS Office (especially Excel) and ERP systems.

• Kannada is preferred for coordination with local vendors and branch teams.