HR / IR

Job Summary

We are looking for an experienced HR Manager – Plant HR & Industrial Relations (HR/IR) to manage the complete HR and employee relations function for our manufacturing facility.

The role will be responsible for plant manpower planning, recruitment, attendance and shift management, employee relations, labour compliance, disciplinary matters, workforce engagement, payroll coordination and HR operations. The candidate will work closely with the Plant Head, Production, QA/QC, Warehouse, Maintenance and other functional teams to ensure a disciplined, compliant and productive work environment.

Key Responsibilities

1. Plant HR & Workforce Management

• Manage day-to-day HR operations for the manufacturing plant.
• Ensure adequate manpower availability across Production, Warehouse, QA/QC, Maintenance and other plant functions.
• Plan and monitor manpower requirements in coordination with department heads.
• Manage shop-floor workforce, including operators, technicians, helpers, supervisors and executives.
• Monitor absenteeism, manpower productivity, overtime and employee turnover.
• Maintain discipline and ensure adherence to plant policies and procedures.

2. Industrial Relations (IR)

• Manage employee relations and industrial relations at the plant.
• Develop and maintain positive relationships with employees, supervisors and management.
• Handle employee grievances, workplace conflicts and disciplinary matters.
• Conduct regular shop-floor interactions and employee engagement meetings.
• Support management in disciplinary proceedings, including show-cause notices, warnings and other corrective actions as per company policy and applicable law.
• Identify potential employee-relations issues and escalate them to management appropriately.
• Support the management in maintaining a harmonious and productive work environment.
• Handle contract labour-related coordination and workforce issues, where applicable.

3. Recruitment & Manpower Planning

• Manage end-to-end recruitment for plant positions.
• Develop appropriate recruitment channels for shop-floor and technical manpower.
• Coordinate interviews, selection, salary negotiations, offers and joining formalities.
• Maintain manpower plans and track vacancies and recruitment timelines.
• Ensure timely replacement of critical manpower.

4. Attendance, Shift & Leave Management

• Manage attendance, leave and shift-related activities for plant employees.
• Coordinate shift rosters and manpower deployment with Production and other departments.
• Monitor late coming, absenteeism, overtime and shift attendance.
• Ensure accurate attendance data for payroll processing.
• Implement and monitor plant attendance and leave policies.

5. Labour Law & Statutory Compliance

• Ensure compliance with applicable labour laws and statutory requirements.
• Coordinate PF, ESI, Professional Tax, Labour Welfare Fund, gratuity and other applicable compliances.
• Maintain statutory registers, records and employee documentation.
• Coordinate with labour-law consultants and statutory authorities when required.
• Support inspections, audits and statutory requirements relating to the plant.

6. Contract Labour Management

• Manage HR-related aspects of contract labour, wherever applicable.
• Coordinate with contractors regarding manpower deployment, attendance and documentation.
• Ensure required statutory and employee records are maintained for contract workers.
• Monitor compliance with applicable requirements relating to contract labour.

7. Payroll & Compensation

• Coordinate monthly payroll inputs for plant employees.
• Verify attendance, overtime, incentives, deductions, leave, new joiners and exits.
• Coordinate with Finance/Accounts to ensure timely and accurate salary processing.
• Maintain payroll-related employee records.

8. Training & Employee Development

• Coordinate employee induction and onboarding.
• Identify training requirements for plant employees.
• Organize training on GMP, hygiene, safety, POSH, workplace conduct, company policies and job-specific requirements, as applicable.
• Maintain training records and ensure completion of mandatory training.

9. Performance & Employee Engagement

• Coordinate probation, confirmation and performance appraisal processes.
• Support managers in setting KRAs/KPIs for plant employees.
• Conduct employee engagement and welfare activities.
• Promote a positive workplace culture and employee participation.

10. HR Policies & Documentation

• Implement HR policies and procedures at the plant.
• Ensure employees understand and comply with company policies.
• Maintain employee files, appointment letters, disciplinary records and other HR documentation.
• Ensure confidentiality and accuracy of employee information.

Required Skills

• Strong experience in Plant HR / HR Operations / Industrial Relations.
• Good knowledge of labour laws and statutory compliance.
• Strong shop-floor employee and workforce management skills.
• Experience handling employee grievances and disciplinary matters.
• Good manpower planning and recruitment capabilities.
• Experience in attendance, shift and overtime management.
• Strong communication and negotiation skills.
• Ability to work closely with Plant Head, Production and other functional teams.
• Good knowledge of HRMS and MS Excel.
• Ability to handle sensitive employee and IR matters professionally.

Qualification & Experience

• MBA/PGDM in Human Resources or equivalent.
• 3–4 years of experience in HR, preferably with significant Plant HR/IR experience.
• Experience in nutraceutical, food, FMCG, pharmaceutical, health supplements or similar manufacturing industries will be preferred.