Billing Cum Purchase Entry Executive

Billing

• Generate wholesale, and online sales invoices through the ERP system.
• Verify sales orders, dispatch details, and delivery challans before billing.
• Ensure timely and error-free billing for all customer orders.
• Maintain billing records and support the dispatch team for smooth order processing.

Purchase Entry

• Enter vendor purchase invoices accurately into the ERP system.
• Verify Purchase Orders (PO), Goods Receipt Notes (GRN), and supplier invoices before entry.
• Ensure correct item codes, product descriptions, quantities, rates, GST, and HSN codes.
• Coordinate with the Purchase and Warehouse teams to resolve invoice discrepancies.
• Maintain proper vendor-wise purchase records.

Documentation

• Maintain physical and digital records of purchase bills, invoices, delivery challans, and transport documents.
• Ensure all transaction documents are filed systematically for audit and compliance.
• Prepare daily reports on billing, purchase entries, and pending transactions.

Coordination

• Coordinate with Purchase, Warehouse, Sales, Logistics, and Accounts departments.
• Communicate with suppliers regarding invoice discrepancies and pending documents.
• Support month-end stock and purchase reconciliation.