Admin & Personal Assistant

Position: Admin & Personal Assistant to Principal Architect

Location: Rajarajeshwari Nagar, Bengaluru

Employment Type: Full-time

Reporting To: Principal Architect

About the RoleWe are looking for a highly responsible, organised, proactive, and authoritative Admin & Personal Assistant to the Principal Architect who can independently manage the day-to-day administrative functioning of the office while providing direct and end-to-end assistance to the Principal Architect.

The candidate will act as the primary point of coordination between employees and the Principal Architect, ensuring that routine matters, employee queries, and administrative requirements are addressed efficiently before being escalated to the Principal Architect.

Key Responsibilities :

• Manage the overall day-to-day administrative requirements of the office and ensure smooth functioning.
• Monitor and coordinate office requirements.
• Coordinate with vendors, housekeeping, maintenance staff, and other service providers.
• Act as the first point of contact for employees for routine queries, requests, leave matters, coordination, and administrative concerns.
• Maintain authority and control over day-to-day employee coordination, office discipline, attendance, punctuality, and adherence to company procedures.
• Ensure instructions and tasks assigned by the Principal Architect are communicated to the concerned employees and followed up until completion.
• Assist the Principal Architect with her day-to-day professional and administrative responsibilities, including scheduling meetings, appointments, calls, site visits, and other commitments.
• Attend, screen, and coordinate calls, messages, meetings, and communication on behalf of the Principal Architect when required.
• Filter routine employee matters and escalate only important or sensitive issues to the Principal Architect.
• Follow up on pending tasks, deadlines, and instructions and ensure timely completion.
• Maintain confidentiality of company, employee, client, and management-related information.
• Take complete ownership of assigned tasks from initiation to completion and proactively identify and resolve issues without constant supervision.

Candidate Requirements:

• Bachelor's degree in any relevant field.
• Prior experience in Administration, Personal Assistance, Office Management, Executive Assistance, or Coordination is preferred.
• Good communication, organisational, and interpersonal skills.
• Should be confident, authoritative, disciplined, and capable of managing employees effectively.
• Strong follow-up, multitasking, and problem-solving abilities.
• Should be proactive and capable of taking independent decisions on routine matters.
• Ability to maintain strict confidentiality and professionalism.