Admin Executive

Key Responsibilities:

Administrative Responsibilities:

• Oversee and manage day-to-day office operations for smooth functioning.
• Coordinate with vendors for office equipment maintenance, servicing, and repairs.
• Maintain and organize filing systems (both physical and digital records).
• Ensure the office is clean, organized, and presentable at all times.
• Handle incoming and outgoing calls, emails, couriers, and packages.
• Manage deliveries and dispatches, coordinating with transport companies.
• Arrange and book vehicles for dispatch of goods.
• Call clients for delivery coordination, dispatch updates, feedback, and payment follow-ups.
• Ensure timely opening and closing of the office daily.
• Provide general administrative support to staff and management.
• Assist in the preparation of reports, documents, and MIS.
• Handling delivery of materials at the site.
• Schedule and coordinate meetings, appointments, and travel arrangements.

HR Responsibilities:

• Handle and support the end-to-end recruitment process.
• Source candidates through job portals, references, and advertisements.
• Ensure timely follow-ups with candidates and interview coordination.
• Manage employee onboarding and documentation.
• Maintain attendance, leave records, and employee databases.
• Act as a point of contact for employee coordination and queries.
• Support implementation of HR policies and processes.

Skills & Requirements:

• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Experience in vendor coordination and office administration.
• Basic understanding of HR processes and recruitment.
• Proficiency in MS Office (Excel, Word, Email).
• Ability to handle logistics, dispatch coordination, and client communication.