Talent Acquisition Executive

Talent Acquisition Executive

Department

Human Resources & Administration

Company

Vidya Wires Limited

Reports To

Assistant Manager - Human Resources

Position Purpose

To manage the complete Talent Acquisition lifecycle including manpower planning support, sourcing, recruitment, interview coordination, candidate evaluation, salary negotiation, offer rollout, appointment documentation, on boarding coordination, employee integration support, off boarding coordination, employer branding and candidate experience across Vidya Wires Limited.

The role shall ensure every selected candidate experiences a professional hiring process and every new employee is operationally ready on Day One with all administrative arrangements completed before joining

Key Roles & Responsibilities

A. Talent Acquisition

• Execute approved manpower requisitions.
• Prepare recruitment strategy.
• Source candidates through multiple channels.
• Campus Hiring
• Lateral Hiring
• Bulk Hiring
• Blue Collar Hiring
• White Collar Hiring
• Leadership Hiring support
• Consultant Management
• Employee Referral Programme
• Social Media Recruitment
• Recruitment Drives
• Walk-in Interviews
• Maintain talent pipeline.

B. Recruitment Planning

• Understand manpower requirements.
• Prepare sourcing strategy.
• Coordinate with HODs.
• Finalize Job Descriptions.
• Prepare interview schedule.
• Track hiring status.

C. Candidate Screening

• Resume screening
• Telephonic interviews
• AI Interviews
• HR interviews
• Behavioural interviews
• Salary benchmarking
• Reference checks
• Background verification coordination

D. Interview Coordination

Coordinate complete interview process

• Technical Interviews
• Functional Interviews
• Final Interviews
• Plant Visits
• Interview Feedback
• Selection Approval
• Salary Approval

E. Offer Management

Complete ownership of

• Salary negotiation
• Compensation discussion
• Offer Approval
• Offer Rollout
• Offer Follow-up
• Offer Acceptance
• Collect resignation acceptance from current employer
• Joining Confirmation

F. Appointment Documentation

Prepare and issue

• Offer Letter
• Appointment Letter
• Employment Agreement (If any)
• NDA (If any)
• Code of Conduct Declaration
• HR Forms
• Statutory Forms
• Joining Kit

Ensure all employment documents are signed on the day of joining

G. Complete On boarding Management

The Executive shall own complete Day-1 on boarding coordination.

Coordinate:

• Joining Documentation
• Employee Master Creation
• HRMS Creation
• Employee Code
• Email ID Request
• Biometric Registration
• Attendance Registration
• ID Card Request
• Bank Account Collection
• PF Nomination
• Gratuity Nomination
• Insurance Enrolment

H. Administrative Readiness for New Joiners

Before the employee joins, ensure availability of:

• Workstation
• Sitting Arrangement
• Office Chair
• Desktop / Laptop
• Official Email ID
• Official SIM Card
• Telephone Extension
• Internet Access
• Printer Access
• ERP Login
• HRMS Login
• Required Software
• Stationery
• PPEs (where applicable)
• Uniform
• Locker
• Safety Shoes
• Access Card

Coordinate with:

• IT
• Administration
• Purchase
• Stores
• User Department

I. Welcome Experience

Coordinate:

• Welcome Mail
• Welcome Kit
• Joining Photograph
• Management Introduction
• Department Introduction
• Plant Tour
• Buddy Allocation
• Welcome Announcement

J. Coordination with T&D CoE

After documentation completion:

Coordinate with Executive – T&D & PMS regarding

• Induction Schedule
• Induction Calendar
• Department Orientation
• Individual Induction Plan
• Individual Training Plan
• Role Clarity
• KRAs
• KPIs
• Targets
• Metrics
• Weightages

Obtain acknowledgement after handover

K. Employee Engagement Support

Coordinate:

• Birthday Celebration
• New Joiner Welcome
• Festival Celebration
• Sports Events
• Family Day
• Annual Day
• Long Service Awards
• Employee Recognition
• HR Campaigns

L. Employer Branding

Manage

• LinkedIn
• Naukri.com
• Indeed
• Apna
• Work India
• Company Career Page
• Recruitment Posters
• Recruitment Videos
• Employee Testimonials
• Campus Branding
• Recruitment Campaigns
• Job Fairs

M. Off boarding & Exit Management

Own complete exit documentation.

Coordinate

• Resignation Acceptance
• Exit Interview
• No Due Clearance
• Asset Recovery
• Laptop / Desktop Return
• SIM Card Return
• ID Card Return
• Access Card Return
• Email Closure
• ERP Access Removal
• Final Settlement Coordination
• Experience Letter
• Relieving Letter
• Service Certificate
• Official Whatsapp Groups removal
• Exit MIS

N. Recruitment Analytics

Prepare

• Recruitment Dashboard
• Vacancy Dashboard
• Time to Fill
• Cost per Hire
• Offer Ratio
• Joining Ratio
• Attrition Dashboard
• Source Effectiveness
• Recruitment MIS