Receptionist / Front Office Executive

The Receptionist / Front Office Executive is responsible for managing the front desk, greeting visitors, handling incoming calls, coordinating appointments, and providing administrative support to ensure smooth day-to-day office operations.

Key Responsibilities

• Welcome and assist visitors, clients, and vendors professionally.
• Answer, screen, and transfer incoming phone calls.
• Manage the reception area and maintain a clean, organized front office.
• Handle courier, postal, and document dispatch/receipt.
• Schedule meetings and manage meeting room bookings.
• Coordinate visitor entries and maintain visitor records.
• Support HR with interview scheduling and candidate coordination.
• Assist with travel bookings, office supplies, and administrative tasks.
• Maintain office records, files, and front office registers.
• Coordinate with internal departments for daily operational requirements.
• Ensure company phone numbers and email inquiries are attended promptly.

Required Skills

• Excellent verbal and written communication.
• Professional personality and customer service attitude.
• MS Office (Word, Excel, Outlook).
• Good telephone etiquette.
• Time management and multitasking.
• Basic email and document management.
• Strong organizational skills.