Receptionist / Front Office Executive

About the Role

Space Stem Private Limited is looking for a smart, organized, and professional Front Office Executive to manage our front desk while supporting the day-to-day administrative operations of the company.

As the first point of contact for visitors, clients, and employees, you will play a key role in creating a positive office experience while ensuring smooth administrative and office operations.

✔ Immediate Joiners Preferred

✔ Freshers are welcome to apply

✔ This is a Work from Office role based in Ahmedabad

Key Responsibilities

Front Office & Reception

• Welcome visitors, clients, and guests with professionalism and courtesy.
• Answer, screen, and direct incoming phone calls.
• Handle incoming and outgoing couriers, parcels, and office correspondence.
• Maintain visitor records and meeting room schedules.
• Ensure the reception area and common office spaces remain clean, organized, and presentable.

Office Administration

• Support the smooth functioning of day-to-day office operations.
• Coordinate housekeeping, maintenance, and facility management activities.
• Maintain office files, records, and administrative documents.
• Assist management with general administrative tasks.

Vendor & Inventory Management

• Coordinate with vendors for office supplies and services.
• Monitor and maintain inventory of stationery and office supplies.
• Coordinate procurement activities and obtain quotations whenever required.

Travel & Event Coordination

• Arrange employee travel, accommodation, and transportation whenever required.
• Assist in organizing office meetings, training sessions, celebrations, and company events.

Employee Support

• Support employee onboarding and joining formalities.
• Assist employees with day-to-day administrative requests.
• Coordinate with service providers to ensure office equipment and infrastructure function smoothly.
• Help maintain workplace safety, cleanliness, and adherence to company policies.

Skills & Qualifications

• Bachelor's degree in any discipline.
• Freshers or candidates with up to 4 years of experience are encouraged to apply.
• Good verbal and written communication skills.
• Pleasant personality with a professional and customer-friendly attitude.
• Strong organizational and multitasking abilities.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to maintain confidentiality and handle information responsibly.
• Positive attitude, willingness to learn, and attention to detail.

Why Join Space Stem?

• 5-Day Working (Monday to Friday)
• 26 Earned Leaves
• Paid Leave & Paid Sick Leave
• Competitive salary as per market standards
• Friendly, professional, and supportive work environment
• Learning and career growth opportunities

Interview Process

• Round 1: Face-to-face Interview with Management
• Round 2: Final Discussion

How to Apply

Email: hr@spacestem.com

Contact: +91 88663 10572