Procurement Excutive

Job Description – Procurement ExecutiveCompany: Hajee A.P. Bava & Co. Constructions Pvt. Ltd. (HAPBCO)

Department: Purchase / Procurement

Designation: Procurement Executive

Location: Ahmedabad / Project Sites

Experience: 1–3 Years

Employment Type: Full-Time

Job PurposeTo manage the procurement of materials, equipment, tools, consumables, and services required for construction projects while ensuring quality, timely delivery, competitive pricing, and compliance with company procedures.

1. Key ResponsibilitiesReceive and review Material Requisition / Purchase Requisition (MR/PR) from projects and departments.
2. Identify suitable vendors and obtain competitive quotations.
3. Prepare comparative statements (CS) and negotiate prices, payment terms, delivery schedules, and other commercial conditions.
4. Prepare and process Purchase Orders (POs) as per approved requirements.
5. Coordinate with project/site teams regarding material specifications, quantities, and delivery requirements.
6. Follow up with vendors for timely dispatch and delivery of materials.
7. Coordinate with Stores, Accounts, and Project Teams for material receipt, GRN, invoice verification, and payment processing.
8. Maintain updated records of purchase orders, quotations, comparative statements, vendor details, and delivery status.
9. Develop and maintain a database of approved and potential vendors.
10. Monitor market prices and identify cost-saving procurement opportunities.
11. Ensure procurement is carried out as per company policies, approved budgets, and authorization procedures.
12. Resolve issues related to quality, quantity, delayed delivery, shortages, and vendor performance.
13. Coordinate transportation/logistics for materials wherever required.
14. Prepare regular Procurement MIS / Purchase Reports for management.
15. Support project teams during urgent and critical material procurement requirements.

• Required SkillsGood knowledge of Purchase & Procurement procedures
• Vendor identification and negotiation skills
• Good knowledge of MS Excel and ERP systems
• Ability to prepare Comparative Statements and Purchase Orders
• Good communication and coordination skills
• Knowledge of construction/project-related materials will be an advantage
• Ability to work under pressure and meet deadlines
• Good documentation and follow-up skills

Educational QualificationGraduate / Diploma in Commerce, Business Administration, Supply Chain Management, Engineering, or a related field.

Preferred ExperienceExperience in Construction, Infrastructure, Cement Plant, Steel Plant, EPC, or Engineering Projects will be preferred.

• Key Performance Indicators (KPI)Timely procurement of materials
• Cost savings / competitive pricing
• Vendor performance
• On-time material delivery
• Purchase order processing time
• Accuracy of procurement documentation
• Compliance with company procurement procedures

Reporting To: Purchase Manager / Procurement Head / Project Manager