Finance And Administration Manager

Sambhaav Trust, is a non-profit organisation, registered under the Bombay Public Charitable Trusts Act, and has been working since 1999 on ecological restoration with rural and urban communities, across western India. More info here: www.sambhaavtrust.in

Sambhaav requires a full-time Finance and Administration Manager based in Ahmedabad. Roles and responsibilities will be the following:

1. Entry and verification of vouchers into Tally or suitable accounting software on a daily basis.

2. Entry and verification of financial and activity data from bills/vouchers, into spreadsheets for planning, monitoring and review on a daily basis.

3. Processing of payments to team members, vendors, partners etc, after authorisation, on a weekly basis.

4. Preparation of monthly, quarterly and annual reports for audit, income tax, fcra, charity commissioner and other returns for statutory and legal purposes, as well as for internal monitoring and evaluation.

5. Review and monitoring of travel log sheets submitted by team members on a monthly basis.

6. Support in administrative tasks such as organising logistics for team events, board meetings and other organisational events.

7. Visit to field offices on a regular basis, for reviewing financial and administrative arrangements on the ground as well as monitoring condition of organisational assets.

8. Repair and maintenance of Ahmedabad office and assets, finding tenants for Ahmedabad office and preparing rent / lease agreements around the same.

9. Managing overall work of Finance and Administration team at Ahmedabad, coordinating with Chartered Accountants, Lawyers, Tax Consultants and other vendors/contractors as needed, coordination with donors and regulators regarding financial transactions and reporting, and coordinating with on-ground programme teams at various locations in Rajasthan and across India.

10. Preparation and updation of Finance, Procurement, HR, Travel and other related policies.

11. Any other Finance and Administration tasks.