Commercial Executive – Vendor Accounts Executive

Note: This position is for one of our reputed Engineering Client Companies in the HVAC/MEP/Engineering sector.

Position – COMMERCIAL EXECUTIVE

Bill Passing & Vendor Reconciliation | HVAC Contracting

Industry: HVAC / MEP / Engineering Contracting

Experience: 2–3 Years

Job Purpose We are looking for a Commercial Executive – Bill Passing & Vendor Reconciliation to handle vendor/subcontractor bill verification, reconciliation, statutory compliance, and payment processing for projects across India.

• Verify vendor/subcontractor invoices through 3-way matching – PO/WO, GRN/Measurement Sheet & Invoice
• Verify HVAC works such as ducting, piping, insulation, VRF commissioning against certified site measurements
• Check quantities, rates, specifications, variations, and contractual terms
• Verify GST, HSN/SAC, CGST/SGST/IGST and TDS applicability
• Check vendor invoices with GSTR-2B for ITC eligibility
• Process retention, advance recovery, penalties, debit notes & other contractual deductions
• Conduct regular vendor ledger reconciliation and resolve discrepancies
• Coordinate with Project, Procurement, Accounts & Site teams for bill clearance
• Handle vendor queries related to payments, deductions and bill status

Qualification: B.Com / M.Com / Inter-CA / Inter-CMA

Experience: 2–3 years in bill passing / commercial operations

• Strong knowledge of SAP / Oracle / Microsoft Dynamics / ERP
• Excellent command of MS Excel & Tally Prime
• Good understanding of GST, TDS and vendor reconciliation