Billing Executive

Position: Billing Executive

Location: Ahmedabad

Shift: Rotational Shift

Employment Type: Full Time

Job Summary

We are looking for a responsible and detail-oriented Billing Executive to manage day-to-day billing, invoicing, dispatch coordination, documentation and related customer/transportation activities. The candidate should have practical knowledge of Tally Prime, E-Way Bill, E-Invoicing and MS Office, along with good communication and coordination skills. 

Key Responsibilities

1. Billing & Invoicing

 Handle day-to-day billing activities accurately and on time.

 Prepare sales invoices, debit notes, credit notes and other required billing documents.

 Generate E-Way Bills and E-Invoices as applicable.

 Verify billing details, GST information, quantities, rates and customer details before invoice generation.

 Ensure all billing transactions are properly recorded in Tally Prime.

2. Customer & Supplier Master Management

 Create and maintain Customer and Supplier Ledgers in Tally Prime.

 Verify GSTIN, legal name, billing address and other GST-related details.

 Coordinate with customers and suppliers for any discrepancies in GST or billing information.

 Keep customer and supplier master data updated.

3. Dispatch & Logistics Coordination

 Take responsibility for the dispatch of goods after completion of billing formalities.

 Arrange and verify required dispatch documents.

 Ensure proper communication of vehicle, quantity, invoice and delivery details.

4. Customer & Transporter Coordination

 Communicate with clients and transporters independently for routine billing and dispatch requirements.

 Resolve basic billing and dispatch-related queries.

 Follow up for pending information, documents and confirmations.

 Maintain professional communication with customers and transporters.

5. Documentation & Record Keeping

 Handle day-to-day courier, scanning and filing requirements.

 Maintain proper physical and digital records of invoices and dispatch documents.

 Ensure billing and dispatch documents are properly filed and easily retrievable.

 Coordinate with the Accounts Department for document requirements.

6. Coordination with Accounts Department

 Coordinate with the Billing & Accounts Department regarding billing-related matters.

 Identify and communicate billing discrepancies promptly.

 Follow up independently with clients to resolve routine billing issues.

 Provide required billing documents and information to the Accounts Team.

7. Daily Billing Operations

 Monitor and analyse day-to-day billing transactions.

 Ensure invoices are generated accurately and within the required timelines.

 Check pending billing and dispatch requirements.

 Maintain proper records of completed and pending billing activities.

Required Skills:

 Good working knowledge of Tally Prime.

 Basic to good knowledge of MS Office, especially MS Excel.

 Working knowledge of GST, E-Way Bill and E-Invoicing.

 Good communication and comprehension skills.

 Ability to independently communicate with clients and transporters.

 Good coordination and follow-up skills.

 Strong attention to detail and accuracy.

 Ability to handle billing and dispatch responsibilities independently.

 Candidates residing in Ahmedabad will be preferred.

Qualification:

B.Com / M.Com / CA Inter / equivalent qualification preferred. Preferred Experience: 4-6 years of relevant experience in Accounts & Finance, preferably in a manufacturing company.

Key Performance Expectations:

 Accurate and timely billing.

 Correct generation of E-Way Bills and E-Invoices.

 Proper maintenance of customer and supplier ledgers.

 Timely and smooth dispatch coordination.

 Quick resolution of routine client and transporter queries.

 Proper scanning, filing and documentation.

 Effective coordination between Billing, Accounts, Sales, Logistics and Customers.

 Minimum billing errors and discrepancies.

Other Requirements

 Candidate should be willing to work in rotational shifts.

 The candidate is expected to maintain consistent work availability and focus on the assigned role after joining.

 Candidate should demonstrate a responsible attitude towards billing, documentation and dispatch activities.

Experience

 Prior experience in Billing / Invoicing / Accounts / Dispatch Coordination will be preferred.

 Freshers with good Tally Prime and MS Office knowledge may also be considered.

Contact: +91 75740 63353 Email ID: hr@minehrsolutions.com