Back Office

Job Description – Back Office Executive

Position - Back Office Executive

Department - Operations / Administration

Employment Type - Full-Time

Experience - 1 years

Job SummaryWe are looking for a responsible and detail-oriented Back Office Executive to support the company's daily operations by handling data entry, documentation, reporting, coordination, record maintenance, and administrative activities.

The ideal candidate should have good computer knowledge, strong attention to detail, basic MS Excel skills, and the ability to coordinate effectively with internal teams and customers when required.

Key Responsibilities

• Handle day-to-day back-office and administrative operations.
• Enter, update, verify, and maintain data accurately in company software, Excel sheets, and databases.
• Prepare and maintain daily, weekly, and monthly reports.
• Maintain proper records of documents, files, invoices, orders, customer details, and other business information.
• Coordinate with sales, accounts, operations, logistics, and other departments for smooth workflow.
• Process and maintain sales orders, purchase orders, invoices, quotations, and other relevant documents.
• Monitor pending tasks, orders, payments, documents, and follow-ups.
• Handle email communication and respond to routine queries professionally.
• Prepare spreadsheets and reports using MS Excel or Google Sheets.
• Check documents and data for accuracy and completeness.
• Maintain proper filing systems for physical and digital documents.
• Follow up with internal teams, customers, vendors, or other stakeholders whenever required.
• Assist management and other departments with administrative and operational requirements.
• Ensure that all assigned tasks are completed within the required timelines.
• Maintain confidentiality of company, customer, and business information.
• Perform other back-office and administrative duties assigned by the manager.

Required Skills

• Good knowledge of MS Excel, MS Word, and Google Sheets.
• Good typing and data-entry skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to organize documents and maintain records.
• Good coordination and follow-up skills.
• Ability to manage multiple tasks and meet deadlines.
• Basic knowledge of email and internet applications.
• Ability to work independently as well as in a team.