Secretary / Executive Assistant

Job Title: Executive Assistant (Secretary to Director)

Company: RESOURCE (Event Management)

Location: Ahmedabad, Gujarat

About the Role

RESOURCE is looking for a smart, proactive, well-groomed, and highly organized Executive Assistant to support the Director in day-to-day business operations. The role requires excellent communication skills, the ability to multitask, and a willingness to travel for meetings, exhibitions, and events across India.

Key Responsibilities

- Manage the Director's calendar, appointments, and travel plans.

- Coordinate meetings with clients, government officials, vendors, and partners.

- Prepare quotations, proposals, presentations, MOMs, and official correspondence.

- Handle phone calls, emails, WhatsApp communications, and follow-ups.

- Coordinate with internal teams and vendors to ensure timely execution of projects.

- Assist the Director during site visits, exhibitions, conferences, and events.

- Maintain confidential business records and documents.

- Book flights, hotels, local transport, and prepare travel itineraries.

- Track payments, work orders, invoices, and project milestones.

- Perform administrative and operational tasks as assigned by the Director.

Desired Candidate Profile

- Graduate in any discipline (MBA or Hospitality/Event Management preferred).

- 2–5 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator.

- Excellent communication skills in English, Hindi, and Gujarati.

- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

- Professional appearance, confident personality, and good interpersonal skills.

- Highly organized, discreet, and capable of handling confidential information.

- Willing to travel frequently and work flexible hours during events.

- Valid passport and driving licence will be an added advantage.

Salary & Benefits

- Salary: As per experience and qualifications.

- Travel, accommodation, and daily allowances for official tours.

- Performance-based incentives.

- Opportunity to work on prestigious government, corporate, and national events.

If you are energetic, organized, and enjoy working in a dynamic event environment, we'd love to hear from you.