HR Admin Executive

Human Resources

• Assist in recruitment activities, including job postings and interview scheduling.

• Coordinate employee onboarding and joining formalities.

• Maintain employee records and HR documentation.

• Track employee attendance, leave, and absenteeism.

• Assist in payroll data preparation and employee information updates in odoo erp

• Support employee engagement and welfare activities.

Administration

• Manage office administration and daily operational requirements.

• Coordinate with vendors and service providers.

• Maintain office supplies, stationery, and inventory records.

• Arrange meetings and maintain conference room schedules.

• Ensure smooth functioning of office facilities.

Backend Operations

• Maintain and update company records, databases, and documents.

• Prepare reports, spreadsheets, and business correspondence.

• Handle data entry and document management activities.

• Coordinate with internal departments for operational support.

• Ensure proper filing and record maintenance.

Call Handling & Communication

• Receive and attend incoming calls professionally.

• Transfer calls to concerned departments and employees.

• Handle customer and vendor inquiries.

• Record important messages and ensure timely communication.

• Follow up with candidates, employees, customers, and vendors when required.

Documentation & Compliance

• Prepare letters, agreements, appointment letters, and HR documents.

• Maintain confidentiality of employee and company information.

• Ensure proper filing and storage of official records.

Additional Responsibilities

• Remain available for urgent administrative or HR-related requirements whenever necessary.

• Support management in special projects and operational activities.

• Coordinate with all departments to ensure smooth workflow.

Required Skills

• Good communication and interpersonal skills.

• Proficiency in MS Excel, Word, Outlook, and Google Workspace.

• Strong organizational and multitasking abilities.

• Professional telephone etiquette.

• Data entry and documentation skills.

• Ability to maintain confidentiality and accuracy.

Key Performance Indicators (KPIs)

• Accuracy of employee and company records.

• Timely completion of HR and administrative tasks.

• Effective call handling and response time.

• Proper maintenance of documentation and reports.

• Employee and management support satisfaction.