Founder's Office

Executive Assistant to Founder & Managing DirectorCompany: Consultup India

Location: Ahmedabad, Gujarat

Work Mode: On-site

Working Days: Monday to Saturday

Working Hours: 10:00 AM – 6:30 PM

Reporting To: Founder & Managing Director – Dipesh Vaishnav

About the RoleWe are looking for a highly proactive, sharp and execution-focused Executive Assistant to the Founder & Managing Director.

This is not a traditional calendar-management or administrative EA role.

The person will work as an extension of the Founder’s Office — understanding priorities, communication style, business operations and decision-making patterns well enough to independently coordinate, follow up and execute routine matters on behalf of the Founder.

The objective is simple:

If Dipesh is handling 100 things today, the Executive Assistant should gradually become capable of handling 60–70 of those things without requiring constant supervision.

The EA should know:

• What requires the Founder’s attention
• What can be handled independently
• What needs to be delegated
• Who needs to be followed up with
• What is urgent versus what can wait
• What information Dipesh will need before making a decision

The ideal candidate should operate like a second brain and execution partner to the Founder.

• Key Responsibilities1. Founder’s Office ManagementManage the Founder’s daily priorities, meetings, follow-ups and action items.
• Maintain a clear daily and weekly priority tracker.
• Ensure commitments made during meetings are converted into actionable tasks.
• Follow up with internal teams until completion.
• Prepare concise updates for the Founder instead of forwarding raw information.
• Protect the Founder’s time by filtering unnecessary meetings, calls and operational interruptions.

2. Become an Extension of the FounderUnderstand Dipesh’s:

• Working style
• Communication style
• Business priorities
• Client-handling approach
• Sales approach
• Decision-making framework
• Internal escalation process
• Expectations from each department

Over time, the EA should be able to respond to routine internal matters with the same clarity and direction expected from the Founder’s Office.

3. Team Coordination & Follow-UpsCoordinate with:

• Business Development
• Advisors
• Operations
• Investor Relations
• Financial Analysts
• Research Team
• Digital Marketing
• Legal
• Accounts
• Client Success

Responsibilities include:

• Tracking commitments and deadlines
• Following up on pending work
• Identifying delays before they become problems
• Escalating only important matters
• Preparing consolidated department updates
• Ensuring management instructions are executed

The EA should not simply ask, “Is this done?”

The expectation is to understand:

What was required?Who owns it?Why is it delayed?What is blocking completion?What should happen next?

4. Meeting & Decision SupportBefore important meetings:

• Collect relevant background information
• Prepare meeting briefs
• Summarise previous discussions
• Identify pending decisions
• Highlight important numbers or risks

During/after meetings:

• Capture decisions
• Assign action items
• Set deadlines
• Follow up until closure

The Founder should ideally enter important meetings already knowing the complete context.

5. Communication ManagementAssist with drafting and managing:

• Important emails
• WhatsApp communications
• Internal management instructions
• Client escalations
• Team announcements
• Follow-up messages
• Meeting summaries
• Business proposals and management notes

Communication should remain:

Clear. Professional. Short. Action-oriented.

The EA should gradually understand the Founder’s communication style well enough to prepare messages requiring minimal editing.

• 6. Client & Business CoordinationTrack important client cases.
• Coordinate with Advisors and Operations on client deliverables.
• Flag delayed or sensitive cases.
• Prepare summaries before Founder involvement.
• Track proposals, client decisions and pending commercial discussions.
• Ensure high-priority clients receive timely responses.

The EA may communicate with selected clients where authorised by the Founder.

• 7. Sales & Revenue TrackingTrack daily and weekly sales commitments.
• Follow up with the BD team on pipeline movement.
• Monitor important proposals and closures.
• Prepare concise sales dashboards for the Founder.
• Highlight stalled opportunities.
• Track team commitments against actual performance.

The objective is not only reporting numbers but identifying where management intervention is required.

8. Task & Project OwnershipThe EA may independently own selected projects including:

• Internal process improvements
• Recruitment coordination
• University/campus hiring
• Vendor coordination
• Founder-led initiatives
• Partnership follow-ups
• New service launches
• Documentation projects
• Events
• Special management assignments

Once ownership is assigned, the Founder should not need to repeatedly follow up.

9. Recruitment & People CoordinationSupport the Founder with:

• Screening important candidates
• Scheduling interviews
• Maintaining hiring trackers
• Coordinating offer rollouts
• Joining follow-ups
• Performance-review documentation
• Employee communication
• Exit/F&F coordination with relevant teams

10. Confidential & Sensitive MattersThe role will have access to confidential information including:

• Company financial information
• Employee matters
• Client information
• Sales numbers
• Management discussions
• Investor relationships
• Strategic initiatives
• Founder’s schedule and communications

Absolute confidentiality and professional discretion are mandatory.

What We Are Looking ForThe right candidate should be:

• Extremely organised
• Fast learner
• Highly proactive
• Strong in follow-ups
• Comfortable taking ownership
• Good at written and verbal communication
• Commercially aware
• Calm under pressure
• Detail-oriented
• Comfortable working directly with senior management
• Able to handle multiple priorities simultaneously
• Comfortable challenging incomplete information
• Capable of making sensible routine decisions independently

Most importantly:

You should not wait for instructions for everything.

If you identify a problem, the expectation is:

Understand it → Find the right person → Push for resolution → Update the Founder.

• Required SkillsExcellent English communication
• Strong email and WhatsApp drafting
• Google Workspace / MS Office
• Excel / Google Sheets
• Calendar and meeting management
• Task and project management
• Research and information summarisation
• Strong follow-up skills
• Business understanding
• Basic understanding of finance/startups is preferred

Experience working with a:

• Founder
• CEO
• Director
• CXO
• Founder’s Office

will be strongly preferred.

Success in This RoleYou will be considered successful when:

• The Founder receives fewer unnecessary interruptions.
• Important tasks are completed without repeated follow-ups.
• Meetings are properly prepared.
• Pending items do not disappear.
• Team members know exactly what is expected.
• Management gets concise information instead of scattered updates.
• Client escalations are identified early.
• The Founder can delegate an instruction once and trust that it will reach closure.

Growth OpportunityThis position can evolve beyond a traditional Executive Assistant role into:

Founder’s Office Associate → Senior Executive – Founder’s Office → Founder’s Office Manager / Chief of Staff

depending on performance, maturity and business understanding.

Ideal MindsetThis role is best suited for someone who thinks:

“How would Dipesh handle this?”

before escalating every small decision.

You are not expected to replace the Founder.

You are expected to multiply the Founder’s execution capacity.