Accountant

JOB DESCRIPTION – Accountant

DepartmentAccounts & Finance

Job SummaryWe are looking for a responsible and detail-oriented Accountant to manage day-to-day accounting activities, billing, payment collection, staff salary processing, petty cash and monthly financial reporting.

Key Responsibilities1. Billing & Invoice Management

• Prepare and generate client bills as per the company’s 2-times monthly billing cycle.
• Ensure bills are generated accurately and shared with clients on time.
• Maintain proper records of generated, collected and pending bills.
• Follow up for timely bill/payment collection.

2. Staff Salary Management

• Process and clear monthly salaries of Caretaker and Nursing Staff as per attendance, duty records and approved salary calculations.
• Coordinate with HR/Operations for attendance, leave, advances, replacements and salary-related information.
• Maintain proper salary payment and pending salary records.
• Track cash/online salary payments and outstanding amounts.

3. Petty Cash Management

• Manage day-to-day office petty cash.
• Record all cash expenses with proper bills/receipts.
• Maintain petty cash balance and prepare regular expense summaries.
• Ensure expenses are properly categorized and documented.

4. Monthly Financial Reporting

Prepare and maintain monthly reports including:

• Total Bills Generated
• Total Bills Collected
• Total Outstanding/Pending Bills
• Total Caretaker Salary
• Total Nursing Salary
• Total Salary Paid & Pending
• Gross Profit
• Net Profit
• Monthly Expenses
• Petty Cash Summary
• Cash & Bank/Online Transaction Summary
• Other required management reports

5. Accounts & Reconciliation

• Maintain daily accounting records and transaction entries.
• Reconcile cash, bank and online payment transactions.
• Verify client payments against invoices/bills.
• Track outstanding payments and follow up for collection.
• Maintain vendor/supplier payment records.
• Maintain proper documentation of receipts, expenses and payments.

6. General Accounting Responsibilities

• Handle day-to-day accounting and bookkeeping activities.
• Prepare payment/receipt records and supporting documents.
• Verify invoices, bills and expense documents.
• Maintain proper filing of financial records.
• Assist in audit, taxation, GST/TDS and other statutory accounting work as required.
• Coordinate with management, HR, Operations and other departments for financial data.
• Identify discrepancies in bills, payments or salary calculations and report them to management.
• Perform other accounting and finance-related duties assigned by management.
• Key RequirementsEducation: B.Com / M.Com / equivalent qualification preferred.
• Experience: 1–3 years of relevant accounting experience preferred.
• Good knowledge of MS Excel / Google Sheets.
• Basic knowledge of accounting software/ERP.
• Good understanding of billing, salary processing, cash handling and reconciliation.
• Strong numerical and analytical skills.
• Good attention to detail and accuracy.
• Ability to maintain confidentiality of company and staff financial information.
• Good communication and coordination skills.
• Key Performance Areas (KPI)Timely and accurate bill generation.
• Timely bill collection follow-up.
• Accurate and timely staff salary processing.
• Accurate daily petty cash management.
• Zero/minimum accounting errors.
• Timely submission of monthly financial reports.
• Proper reconciliation of cash, bank and online transactions.
• Proper maintenance of financial records and documents.
• Timely identification and reporting of pending payments/financial discrepancies.

Working StyleThe candidate should be responsible, systematic, accurate, trustworthy and proactive, with the ability to independently manage day-to-day accounting activities and coordinate with different departments.