Invoice Processing Analyst

Invoice Processing Analyst

• Good understanding of accounting concepts, preparing one-pagers / summarizing details for further action / approvals
• Basic knowledge on automation (like Power Query tools), Co-pilot, ChatGPT and experience of using MS Office Tools. Exposure to SAP and ARIBA is an additional advantage
• Ability to prioritize, work independently, and plan assignments concurrently
• Good interpersonal skills - develop a connect with work partners on/off location
• Quick adaptability, flexibility and holding short learning curve
•  

 

Accounting and month close process :

• Review aged open receivers, establish connect with ARIBA requestors and segregate them for Controller’s review.
• Recover negative receipts or adjustments to suppliers on a timely manner
• Processing Debit and Credit memo in CCAPS, IERP and GAPS 
• Month end review to verify if invoices and payments looks good
• Provide month end reports, complete journal accounting, report status of standard journal accounting to internal stakeholders to complete their processes
• Supplement process by preparing SLs and Recons to report accuracy of balances
• Support launch of IERP with proper UAT testing, observations tracking and reporting out post launch issues, if any
• Ensure timely processing of payments to vendors by co-ordinating internally with invoice processing and defective clearance teams

Defectives / Aged Invoices clearance:

• Perform deep dive analysis for all queries on defectives and provide complete resolution on supplier payment.
• Daily reporting of count/ status of defective items followed 
• Collate metrics and publish to management on a regular basis
• Support supplier payment discrepancies and guide supplier / requestor / internal Ford team on appropriate resolution in ARIBA (Ex, invoice discrepancies, such as pricing, quantity, or payment terms, etc.)
• Improve digital tools utilization by suppliers by onboarding them in ARIBA 
• Handling calls & emails – by following the etiquettes appropriately
• Coordinate within the team for completing common objectives
• To support payment inquiries from external suppliers and internal Ford partners by providing invoice status and payment details.

B. Com / M. Com / MBA with 1-3 years of experience.

CA / CWA Inter qualified with or without experience

Experience Level

Mid Level