Facility Executive

Facility Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility cum Guest House Executive

Client Management

Share MMR inputs with Site Lead for submission

Assess and share KPIs with Site Lead for submission

Maintain continuous client communication regarding site performance and challenges

Maintain comprehensive client records and documentation

Address concerns promptly while ensuring contractual compliance and high satisfaction levels

Vendor Management - Associated with the contract

Ensure adequate site deployment with required uniforms and PPE

Maintain 52-week training calendar with scheduled reporting for vendor staff

Accounts

Creating POR/PO

Enforce "No PO, No Work" policy - ensure PO issuance for all work

Maintain PO tracker and close POs within the same month

For Ad hoc POs: ensure vendor invoices are raised in CAAPS, approved, and subsequent client invoicing completed

Obtain quarterly NDCs from all vendors

Coordinate with JBS team for monthly billing submissions

 

HSE

Incident reporting / Near Miss to be recorded & update to the client

Maintaining of Playbook

Compliance Management

Ensure vendor compliance with all regulatory requirements

Monitor compliance scores and resolve non-conformance points

Maintain adherence to applicable laws, including minimum wage requirements

Operations Management

Oversee daily site operations to ensure smooth functioning of all activities

Conduct daily rounds and provide updates

Schedule job cards and maintain calendar for cleaning activities (daily/weekly/monthly)

Maintain operational efficiency, manage workflows, and ensure adherence to standard operating procedures

Monitor site performance metrics and implement productivity improvements

Maintain operation tracker for site-specific activities

Manage duty roster for site team including vendor partners, housekeeping, front of house, cash counter, mail room, and gardeners

Oversee daily, weekly, and monthly reports

Ensure continuous availability of cleaning consumables, tools, equipment, and machinery

Oversee inventory management and preventive maintenance for machinery

Coordinate events with Technical Team and F&B team members

 

Guest House Management

Manage  day-to-day operations of guest accommodation facilities, combining hospitality service with property maintenance responsibilities.

Managing guest check-ins and check-outs, ensuring rooms are prepared to expected standards before arrival, addressing guest requests and complaints promptly, and maintaining a welcoming environment. This includes coordinating with guests on arrival times, providing local information, and ensuring their comfort throughout their stay

Supervising or performing cleaning of guest rooms, common areas, kitchens, and bathrooms to maintain hygiene standards. This involves daily cleaning schedules, linen management, restocking amenities (toiletries, towels, consumables), and ensuring public spaces remain presentable throughout the day.

Conducting routine inspections of rooms and facilities, performing minor repairs (plumbing fixes, electrical issues, furniture repairs), reporting major maintenance needs to management, and ensuring all equipment and appliances function properly. This includes regular testing of safety equipment like smoke detectors and fire extinguishers.

Preparing basic meals or refreshments if the guesthouse provides dining services, managing kitchen cleanliness and food safety standards, coordinating catering for events or meetings, and accommodating dietary requirements.

Location:

On-site –Mumbai, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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